What is phone recording?
Phone recording, also known as voice logging has been around for
nearly as long as phones. It consists of attaching a recording device
to phone lines in a business setting and having a way of playing back
these recordings. Call centers were early adapters and most of us are
familiar with the little recording at the beginning of a call that reminds us
that ?this call may be recorded for training or quality assurance purposes?
dialog. Now all kinds of businesses are using phone recording.
The ROI on a phone recording solution
There are many reasons why businesses choose to purchase a phone
recording solution. Here are the top 5 Return on investment (ROI) arguments
for implementing one of our solutions.
1 Liability: Resolve disputes and protect your company with recorded evidence.
2 Quality control: Improve employee performance and customer satisfaction.
3 Security: Detect or deter security breaches and inappropriate calls.
4 Training: Coach employees with examples of high & low quality calls.
5 Marketing data: learn about your customers and their response to your marketing.
What does a phone recording solution consist of?
1 A Microsoft Windows PC.
2 Voice recording boards that plug into the PCI slot of the PC.
3 The software used to record, manage, search, grade and access the recordings.
Our systems can connect to analog or digital telephone, T1/E1/PRI/BRI/ISDN, or any radio or
other audio lines and record all conversations on those lines. Recordings are stored as separate
files and saved on the recorder PC?s hard drive. Optionally, a second copy of the recordings can
be automatically backed up to archive media (DVD+RW, network, external drive, etc.). Users can
search and playback the recordings on any PC over the network, a web browser or even a phone.
Choose the right
solution in 3 steps
or
Step 1: Turnkey system or a Kit?
Turnkey system simplicity...
Turnkey systems are the simplest way to start recording and
managing your calls. They come completely pre-configured for your
specific needs and include the PC, recording cards as well as all the
necessary software, cabling and accessories.
Kit savings
We were the first to offer kit phone recording solutions and the reason
is the savings. You can save thousands and putting the kit together is as
simple as plugging the card into the PCI slot of your existing computer,
installing the software and hooking up the cables. These kits include the
recording card and all necessary software, cabling, and accessories.
Step 2: How many phone or trunk lines to record?
Our recording solutions can record from 4 to 256 phone lines or channels in a
single system and multiple systems can be linked to record well over 1000 lines!
Step 3: How would you like to manage your recordings?
All our solutions come with Call Logger software and unlimited licenses of the Client remote
access software which allows you to monitor and manage your recordings from the host
server or remote machines. You can also purchase options that allow you to easily monitor
and manage your recordings remotely via a web browser (Web client) or even by phone with
an automated attendant (Phone client). See how these work in the diagram on page 14.
Call Logger & Monitor: Included with every Turnkey system and Kit. (no extra charge)
Options:
Empower road warriors, technophobes, and users of any non-windows OS with:
Web client: Search & access your recordings as WAV files on any platform via a browser.
Phone client: Access your recordings through an automated phone menu. No software to learn!
Monitor software is included!
Install the Monitor software on as many
remote computers as you like. There is
no licencing fee! Enjoy all the features
and functionality of VS Logger on any
computer connected by LAN, WAN,
or TCP/IP. Remote access is safe
with password protection..
Call Logger software
Record unlimited phone lines
Initiate recordings automatically, manually, on ring, by voice
activation, tone, API, or virtually any other means. Schedule
recordings according to times or staff shifts. Recorded calls can
be saved at a variety of compression rates and easily exported
to industry standard WAV files. The audio gain control function
automatically balances audio levels on both sides of a conversation
making monitoring easier.
Monitor call quality
Monitor live calls and use the Instant Recall function to rewind up to the
last 60 seconds of a live call so you never miss a beat. The easy to use
graphic interface lets you customize the view and order of calls. The split
screen interface allows you to seamlessly switch between past and live
calls. Grade and add custom notes to call recordings as they are made.
Search & manage call recordings
Search by trunk line or extension, by caller id, dialed number, search note, time
/ date or even call duration. Calendars and scroll bars make it easy to search
by beginning or ending dates and times. An interactive graphical playback bay
allows you to fast forward, rewind, or pause a call while you are listening to it. Book
mark important recordings and add notes to calls for customized documentation and
organization. Recordings can be saved and easily sent via E-mail.
Improve employee effectiveness
Easily analyze and grade past calls or conduct live employee call tests. You may define
multiple tests containing unique sets of grading criteria. You can simultaneously search
for, listen to and grade calls as well as giving employees access to recordings for training
and improvement. Analyze and use results for easy employee reviews.
Report and communicate results
Generate a variety of reports and graphs based on user-defined criteria. A selection of
predefined reports makes it easy to gather information efficiently. A variety of graphs and colors
make it easy to view information and identify trends. Graphs and reports may be viewed on your
screen, saved, exported to a .pdf, csv, MS access, excel or word files.
Auto archiving for security
Call Logger software can be easily configured for automatic archiving, guaranteeing your protection
against verbal disagreements for many years to come. You can automatically archive to removable
media such as DVD+RW, CD-RW and USB drives as well as archiving your recordings to network
shared drives and/or to a remote FTP site or a network storage server. Audio and visual alarms will notify
you when your media is full, while continuing to mark new recordings to be archived as soon as a new
blank media is inserted.
Minimum requirements:
Windows 2000, XP Pro, Server, 2003
1.5 GHz Pentium with 512 Mb RAM
A dedicated hard drive partition OR
A second hard drive for recordings.
(Plan on 1 Gig of storage for every
170 channel / hours of recordings.)
An available PCI slot
Monitoring options
Phone client automated attendant:
Empower your road warriors, without making them learn any
new software! Hate learning new technology? You can now
remotely monitor live calls or access call recordings by telephone
anywhere in the world.
Our automated attendant menu will guide you. You can search
recordings by time, date range or phone line. The menu can easily
handle multiple simultaneous users and has scalable password
access protection. You can even have the automated attendant monitor
a particular phone line and call you when that line becomes active.
Any analog terminating Kit can have lines designated as attendants.
Web client
Work on a Macintosh, Linux or Unix based machine? No problem, you can get
many of the features of Call Logger through a web interface. Use your favorite
web browser to search, and listen to call recordings, and even add notes.
Save and E-mail call recordings as WAV files to anywhere in the world.
Use the same powerful search parameters as Call Logger such by extention, caller
ID, dialed number, search note, time / date or even call duration. You can also start
or stop the live recording of phone lines. Scalable password access protection is built
in along with the ability to support multiple simultaneous connections.
Remote channel
Give your reps the power to start and stop their own recordings manually with the Remote
channel control option. Reps can even tag each call recording with custom notes to improve
efficiency, speed orders and mark high priority or trouble recordings.
As the Admin you can determine which options you want to give your reps. Allow notes, but
not control over start / stop, or vice versa. Purchase one license and you can install the Remote
channel control on an unlimited number of machines!
Call Logger software included!
Record unlimited phone lines
Monitor call quality
Search and manage call recordings
Improve employee effectiveness
Report & communicate results
Auto archive for security
Monitor software included!
Unlimited remote access
Unlimited licenses
Password security
All cables included!
Everything you need to
connect and begin
recording is included.
Kit
Scalable multi-channel phone recording PCI card
Record from 4 to 96 phone lines in a single card. Cards
can be expanded easily to accept more lines. Assemble any
combination of analog, digital BRI, ISDN, T1, E1 or PRI VDLKits
in one machine. The included Call Logger will coordinate the
cards to work together. Kits support automatic DVD+RW archiving
and recordings are saved at a compression rate of 6MB per hour.
Our kits can also be configured with optional mirrored hard drives or
secondary DVD+RWs.
Easy to install in your PC
Installation is as simple as plugging the Kit card into an available PCI slot
in your compatible PC, plugging in the necessary cables to your phone
system, and installing and configuring the software.
Warranty
A one year hardware warranty with free telephone support is included with every
kit we sell. Optional 2-3 year warranties are available.
Recommended PC Minimum PC requirements
Windows XP Pro, Server, 2003 Windows 2000, XP Pro, Server, 2003
1.5GHz Pentium 4 with 1 GB RAM 800 Mhz Pentium with 256Mb RAM
DVD+RW drive for archiving PCI motherboard & ATX Power supply(3.3V)
Available full-size PCI slot (3.3V 13.83?x4.75?)
Second hard drive or partition for recording data
Sound card configured to play WAV files
Network LAN connection (TCP/IP)
3 step installation
Installing a Kit is easier than you?d think.
A Kit is easy to install in any PC that meets the minimum
requirements. It requires no special tools or experience beyond
what is explained here. First make sure the PC you want to use
meets the minimum requirements and is located close to where
you will be tapping into your phone lines. Then open the PC case,
and simply install the Kit card in an open PCI slot on the
motherboard. Next turn on your PC and install the drivers and Call
Logger software that came on the included CD-ROM. Finally, have
your telecom professional connect the cable between your phone lines
and the Kit card in the back of your PC. Then simply configure Call
Logger?s options as you?d like. That?s it!
VS Logger
1. Install the Kit card into a PCI slot
2. Install drivers and the Call Logger software
3. Connect the Kit card into your phone lines
?
Record phone lines from your PC in 3 steps
Installing...
Call Logger software included!
Record unlimited phone lines
Monitor call quality
Search and manage call recordings
Improve employee effectiveness
Report & communicate results
Auto archive for security
Monitor software included!
Unlimited remote access
Unlimited licenses
Password security
All cables included!
Everything you need to
connect and begin
recording is included.
PC Turnkey system
Mid-sized pre-configured PC for phone recording
Intel Pentium 4 Processor with 1GB RAM
Up to 3 Kit PCI cards of your choice may be installed
ATX Case and 300w power supply
WAV compatible sound card and high quality headphones
40 GB System Hard Disk Drive
200 GB Data Hard Disk Drive (30,000 recording hours)
2 DVD+RWs (800 recording hours per DVD)
Keyboard and mouse
Microsoft Windows XP Pro operating system
Call Logger software pre installed and configured
Pre-configured just the way you need it
Record from 4 to 72 phone lines using any combination of analog, digital PBX
extentions, ISDN BRI, PRI, T1, E1 Kit cards within the PC Turnkey system.
Call Logger is pre installed and pre configured for out of the box readiness. The
PC Turnkey system supports automatic DVD+RW archiving and recordings are
saved at a compression rate of 6MB per hour. The PC Turnkey system can also be
configured with optional mirrored hard drives.
Turnkey simplicity
Open the box, plug in the necessary cables and you?re ready to go.
Warranty
A one year hardware warranty with free telephone support is included with every kit we sell.
Optional 2-3 year warranties are available.
Call Logger software included!
Record unlimited phone lines
Monitor call quality
Search and manage call recordings
Improve employee effectiveness
Report & communicate results
Auto archive for security
Monitor software included!
Unlimited remote access
Unlimited licenses
Password security
All cables included!
Everything you need to
connect and begin
recording is included.
IND Turnkey system
Rackmount PC pre-configured for phone recording
Intel Pentium 4 Processor with 1GB RAM
Up to 12 Kit PCI cards of your choice may be installed
19? Industrial Rackmount and 300w power supply
WAV compatible sound card and high quality headphones
Two 300 GB Hard Drives ( Mirrored / RAID 1)
40 GB partition for the system, 240 GB for data
2 DVD+RWs (800 recording hours per DVD)
Keyboard and mouse
Microsoft Windows XP Pro operating system
Call Logger software pre installed and configured
Pre-configured just the way you need it
Record up to 256 phone lines using any combination of analog, digital PBX
extentions, ISDN BRI, PRI, T1, E1 Kit cards within the IND Turnkey system. Call
Logger is pre installed and pre configured for out of the box readiness. The IND
Turnkey system supports automatic DVD+RW archiving and recordings are saved
at a compression rate of 6MB per hour. Compression can be adjusted as desired. At
6MB per hour 240 GB will give you about 40,000 recording hours.
Turnkey simplicity
Open the box, plug in the necessary cables and you?re ready to go.
Warranty
A one year hardware warranty with free telephone support is included with every kit we sell.
Optional 2-3 year warranties are available.
Call Logger software included!
Record unlimited phone lines
Monitor call quality
Search and manage call recordings
Improve employee effectiveness
Report & communicate results
Auto archive for security
Monitor software included!
Unlimited remote access
Unlimited licenses
Password security
All cables included!
Everything you need to
connect and begin
recording is included.
MPDR Portable
Portable PC pre-configured for phone recording
Intel Pentium 4 Processor with 1GB RAM
Up to 4 Kit PCI cards of your choice may be installed
Heavy-duty portable 17?x13?x12? case and 300w power supply
Built in 15? LCD monitor
Built in keyboard and touchpad
WAV compatible sound card and high quality headphones
40 GB System Hard Disk Drive
200 GB Data Hard Disk Drive (30,000 recording hours)
DVD+RW (800 recording hours per DVD)
Microsoft Windows XP Pro operating system
Call Logger software pre installed and configured
Pre-configured just the way you need it
Record up to 96 phone lines using any combination of analog, digital PBX
extentions, ISDN BRI, PRI, T1, E1 Kit cards within the MPDR Portable. Call Logger
is pre installed and pre configured for out of the box readiness. The MPDR Portable
supports automatic DVD+RW archiving and recordings are saved at a compression
rate of 6MB per hour. The MPDR Portable can also be configured with optional
mirrored hard drives or secondary DVD+RWs.
Turnkey simplicity
Open the box, plug in the necessary cables and you?re ready to go.
Warranty
A one year hardware warranty with free telephone support is included with every kit we sell.
Optional 2-3 year warranties are available.
Hardware warranty
One year hardware warranty (Included with all Kits & Turnkey systems)
We provide one of the most extensive hardware warranty programs available. We will replace any defective
hardware for a period of one year from the time of purchase. If remote access is available, we will perform a
remote diagnostic analysis of the recording system to determine whether you are experiencing a configuration
problem or if a hardware replacement is necessary. If hardware replacement is deemed necessary, a Return
Merchandise Authorization (RMA) number will be assigned to your support ticket to facilitate the return of
the faulty hardware. Solutions reserves the right to repair or replace any defective hardware components,
performing diagnostics and repairs to restore the hardware components to proper operating condition. This
hardware warranty includes software support option 1 for one year as well.
Two or Three year extended hardware warranty (Available for purchase at the time of sale only)
This extended warranty extends the same level of support offered in the one year warranty to a total of two
or three years from the purchase date. This warranty applies only to certified hardware, and does not cover
additions or modifications that have not been made or approved by us. This warranty does not include support
option 1 or 2.
Software support plans
Software support option 1
We will provide telephone support during the regular weekday business hours of 8:00 am to 5:00 pm PST. This
option provides telephone support for one calendar year from the system shipping date. To qualify, the computer
system, operating environment and PBX manufacturer must be included in the supported system certification list.
This software support option can be purchased at any time for as many years as desired.
Software support & upgrade (option 2)
Support option 2 provides telephone support during the regular weekday business hours of 8:00 am to 5:00 pm PST
along with a 2 hour response time guarantee. This option also includes free software upgrades and patches of all minor
and major releases of the purchased software. This software support option can be purchased at any time for as many
years as desired.
Per case support
Customers without an active software support option can purchase support cases for $160 per case. A support case
includes one or more calls necessary to completely resolve the particular problem.
Disclaimer:
We will support all direct clients as stated above. Dealers will receive unlimited technical support from Solutions engineers. Products purchased
through a Solutions Authorized Dealer will be supported by that dealer. Customers who purchased a system from an Authorized Dealer who is no longer in
business can be supported by purchasing Option 1 or Option 2.
Hardware warranty
1 year 2 year 3 year
Included
with every Kit or system Optional for 8% of the product cost Optional for 16% of the product cost
Software support plans
Additional year of option 1 Additional year of option 2
$39.95
per licensed port. ($250 min. to $2000 max.) $69.95 per licensed port. ($375 min. to $3000 max.)
Benefits and drawbacks comparison
Recording from the: #1 PBX extension #2 Trunk line #3 Handset
Monitor live recordings Yes Yes Yes
Records transferred extensions Yes Yes Yes*
Records PBX auto-attendant messages No Yes No
Records internal calls Yes No Yes
Search by caller ID Yes Yes No
Search by trunk line No Yes No
Recordings saved in folders for: each extension each trunk line each handset
Audible beep option on recording with a beep adapter Analog lines only with a beep adapter
Manual start / stop option Yes Yes Yes
Other notes The best solution for PBXs
on our supported list.
Works with all PBXs and
phone systems.
Requires wiring to each
handset. Caller ID & dialed
number not captured.
PBX or
phone system
Outside
Telephone
Trunk Lines
Call logging
system
Optional radio
or other audio
Digital
phones
#1 Recording from the PBX extension
PBX or
phone system
Outside
Telephone
Trunk Lines
Call logging
system
Phones
#2 Recording from the Trunk line
PBX or
phone system
Outside
Telephone
Trunk Lines
Call logging
system
Phones
#3 Recording from the Handset
Choose the best way to record: extension, trunk, or handset
*if the transferred extention is also connected to a recorder.
Optional radio
or other audio
Optional radio
or other audio
Some sample setups & uses for a call logging system
Outside
Telephone
Lines
Call logging
system
Analog
phones
Recording a direct analog connection
A simple setup monitoring analog lines with no PBX.
PBX or
phone system
Outside
Telephone
Lines
Call logging system
plays & records a
verification message
Employee
taking the
order For verification messages
A customer calls in to an employee, during the
call the employee can conference call the phone
recording system which will give out a confirmation
number to the customer and record the call. In this
setup the system uses a terminating analog card.
Customer
placing an
order
Various sample setups & uses for a call logging solution
Computer
Network
Outside
Telephone
Lines
Call logging
system
Employee can start, stop,
and add notes to recordings
from their PC.
Recording control at each employee?s PC
With Remote channel software installed on each employee?s PC,
they can each control their own phone recordings. This control runs
through the network to the system.
Computer
Network
Outside
Telephone
Lines
Call logging
system
Phones
Remote access of recordings
Phone lines and Radio dispatch lines can be recorded
while those recordings can be monitored remotely over a
LAN network, over the web or even by a remote phone.
PBX or
phone system
Internet
Radio dispatch
lines recorded
Remote access to
recordings via
Monitor software
Remote access
to recordings
via Monitor or
Web client
Remote access
to recordings
via Phone client
Supported PBX list
The following is a list of PBXs and phone systems compatible with our Kit cards. Verify that your
PBX brand, model number and telephone sets are supported for VOX or D-Channel. D-Channel
supports detecting PBX onhook/offhook, capture caller id, dialed #, lamps, buttons pressed, etc.
PBXs compatible with MOD cards (Full-size PCI cards)
Brand PBX Phones for VOX Phones for D-Channel
Alcatel 4200, 4400
V3.10
Reflexes 4004 first, 4010 easy, 4020
premium, 4035 advanced, 4059 PC
operator, 4003, 4011, 4012, 4023,
4034
Reflexes 4004 first, 4010 easy, 4020
premium, 4035 advanced, 4003, 4011,
4012, 4023, 4034
Ascom Ascotel 2020 Office 20, 30, 40, 25, 35, 45/45pro,
130/130pro
Crystal (use SO ETSI protocol)
Office 20, 30, 40, 25, 35, 45/45pro,
130/130pro
Crystal
Aspect CallCenter ACD System Teleset Model 3010, 3190, 3192 Teleset Model 3010, 3190, 3192
Avaya Lucent Definity (2-wire)
Lucent Definity (4-wire)
Lucent Definity
(5ESS extension)
62xx, 64xx, 81xx, 84xx, 85xx series,
CallMaster III, IV, V, VI
74xx, 81xx, 84xx, 85xx, 94xx series,
CallMaster I, II, III, IV, V
8510 ISDN, 8520 ISDN, 8528 ISDN,
75XX series (firmware fp3.x)
62xx, 64xx, 81xx, 84xx, 85xx series,
CallMaster III, IV, V, VI
74xx, 81xx, 84xx, 85xx, 94xx series,
CallMaster I, II, III, IV, V
8510 ISDN, 8520 ISDN, 8528 ISDN,
75XX series (firmware fp3.x)
Ericsson MD110
Business Phone Elu25/28
BC1 or higher
DBC199,
DBC201/211 (Dialog 3201/3211)
DBC202/212 (Dialog 3202/3212)
DBC203/313 (Dialog 3203/3213)
DBC210 (Dialog 3210)
DBC214 (Dialog 3214)
DBC601 (Dialog 2601)
DBC631 (Dialog 2631)
DBC661 (Dialog 2661)
DBC662 (Dialog 2662)
Operator Workstation (OWS)
Operator Console (OPI II)
Operator Console (OPI 3213)
Trader Panel CTT10 / CTT11
Trader Panel TI
Business Phone Sets
DBC201/211 (Dialog 3201/3211)
DBC202/212 (Dialog 3202/3212)
DBC203/313 (Dialog 3203/3213)
DBC210 (Dialog 3210)
DBC214 (Dialog 3214)
DBC601 (Dialog 2601)
DBC631 (Dialog 2631)
DBC661 (Dialog 2661)
DBC662 (Dialog 2662)
Business Phone Sets
Any Pabx with
UPO extensions
Any Pabx with UPO
extensions
Varix 840, OpenCom 1000,